The Power of the Right Meeting Pulse

In my 20+ years of experience as a coach and EOS implementer, one of the key areas where many businesses often stumble is in their meetings—too many, too unfocused, and lacking engagement. Let’s face it, meetings are nobody’s favorite way to spend their precious working hours. However, for a business to be successful, they are necessary and important. If you and your team have found yourselves trapped in an endless cycle of meetings, where issues go unnoticed, questions remain unasked, and valuable insights are left unshared, it’s time to break free from this monotonous meeting routine. EOS can help you establish the right meeting pulse, and once you do, you’ll be shocked at how much more you get done. Dare I say, you might actually start looking forward to meetings!

5 Steps to Achieve the Perfect Meeting

When you find the right pulse for your business and embrace a new approach to meetings—one that includes the right people, fosters a comfortable environment for issue-sharing, and identifies the right communication channels, you can unlock the true potential of your meetings and drive your business forward. Easier said than done? Not necessarily. Here are 5 steps you can take that will help get you there:

1. Include the Right People

Successful meetings require the right people in the room. These individuals possess relevant expertise, a stake in the topic at hand, and the ability to contribute meaningfully. For example, if the meeting is about a specific marketing idea or campaign for your business, accounting employees are not going to have much to contribute, therefore do not need to be included in that particular meeting. With an intentionally curated attendee list, you’ll create an environment that encourages focused and productive conversations. Don’t know who should be in a meeting? Look to your Accountability Chart – basically a map of everyone from top down that makes it easy to discern who needs to be there.

1. Establish the Right Frequency

This is a biggie. Meeting frequency is a common pain point for many organizations, and unfortunately, there is no one right answer to how often you should be having your meetings. It has to be right for you. When you run on EOS, it’s advised to establish a weekly Level 10 meeting with a consistent agenda, which structures discussions and ensures accountability. By having a well-defined meeting cadence, you’ll create a rhythm that allows for focused planning, issue resolution, and goal tracking.

1. Creating a Safe Space for Issue-Sharing

No issues? That’s an issue! In EOS, we don’t just see issues as problems within the business, but as opportunities for growth and new ideas. If issues remain hidden within organizations it hinders growth and productivity. As a leadership team, it’s important to foster an environment where individuals feel comfortable sharing their concerns and ideas openly. The segue part of the L10 is the perfect time to be vulnerable, open, and honest, and ultimately create a strong foundation for the team to do the same. Set the tone of trust, transparency, and non-judgment, and your team will feel empowered to bring forth their challenges, opportunities, and ideas during meetings.

1. Identifying the Right Channels for Issue Resolution

Knowing whom to share issues with is crucial for effective problem-solving. Getting the issue out in the open is only the beginning. Determining who is responsible for owning the issue and getting it resolved is even more important. This is also the time to clarify who possesses the right expertise and authority to address and “own” the issue. Remember, this doesn’t mean that whoever “owns” the issue has to solve it themselves, it just means they are the person who will ensure it does get solved and doesn’t slip through the cracks. With a solid issues-solving track for meetings properly implemented and followed by all, your meetings will be more productive and issues will be resolved faster. If you’re unsure who owns the topic, look to your Accountability Chart and the 5 roles on each seat.

1. Use Your Toolbox

EOS provides a range of tools that can significantly enhance meeting effectiveness, such as:

• The Level 10 Meeting agenda, which structures discussions and ensures accountability
• The IDS (Identify, Discuss, Solve) process, which helps teams address and resolve critical issues
• Rocks, to check in on your key initiatives and progress towards them
• The Scorecard, checking on your key performance indicators

When you utilize these tools streamline meetings, foster collaboration, and maximize productivity. EOS implementation equips organizations with these tools, empowering them to have more impactful and results-driven meetings.

Never Have Another Boring Meeting Again

There is no “one-size-fits-all” when it comes to the right number of meetings and what to discuss during them. However, if you run on EOS and truly use your tools, you’ll quickly be able to figure out who, what, and when is right for your team and your business. Ready to never have another boring, unproductive meeting again? Get everyone on your team on the same page, moving towards the same goals and vision, and be able to actually enjoy your meetings.

Contact me for a free, 90-minute meeting to see what EOS can do for your business!